C
CLASS POST OFFICE WORK FLOW-A TUTORIAL
As all we know
about the modernization of Post Offices are in its way and in relation to this
Computerization of Post Offices have been started. Computerization of all
Departmental Post Offices were completed in Tiruvalla Postal Division recently.
The Sub Postmasters those who are working in C class offices got confused by the
Meghdooth Packages. In C class offices also they have to be worked as like as a
Head PO / A Or B class offices.
Until a new version of meghdooth packages
were develop Follow these steps and we are sure you can rush your home as early.
Before going to the steps please Keep your Counter
Cash In three Boxes .
In the First Box -- Yesterdays Closing
Cash
Second Box -- Point
Of Sale Revenue
Third Box --
Savings Bank Collection
Step 1: Run Emo
Client
It
can can be seen in Start
Menu
Step
2: Day Begin all
Packages
Package Name
|
DaY Begin
|
Day End
|
Work Allocation
|
USER=SPM
|
USER=PA
|
USER=SPM
|
USER=PA
|
EMO
|
YES
|
NO
|
YES
|
YES
|
WORK allocation BY SPM
|
SPEED NET
|
YES
|
NO
|
YES
|
YES
|
WORK allocation BY SPM
|
POSTMAN
|
YES
|
NO
|
YES
|
NO
|
NO WORK allocation BY SPM
|
SUB ACCOUNT
|
YES
|
NO
|
YES
|
NO
|
NO WORK allocation BY SPM
|
TREAUSRER
|
YES
|
NO
|
YES
|
NO
|
NO WORK allocation BY SPM
|
POINT OF SALE
|
YES
|
NO
|
YES
|
YES
|
WORK ALLOCATION BY SPM
|
SB CASH
|
NO
|
NO
|
NO
|
NO
|
NO WORK Allocation BY SPM
|
DESPATCH
|
NO
|
YES
|
NO
|
YES
|
NO WORK Allocation BY
SPM
|
Step
3: Log in as PA
in Emo package and print Emos
received and invoice Emos to Postman and Branch Office(if any attached) in Postman
Package
Step
4: Enter Registered
Letter and Parcel Bag details in the Postman
Packageand Invoice Registered Letters and Parcels to Postman and Branch
Office(if any attached)Step
5: Scan the Bag
particulars in SpeedNet
Package and
invoice Speed Articles to Postman and Branch Office(if any
attached)Step
6*: Enter the
documents details that are sent along with the BO Slip inSub Accounts
Package
Step
7*: If cash/ stamp/
both sent to BO enter the particulars of remittance inTreasury
Package and note
down the the weight of Cash Bag (if sent in cash bag) in the Sub Accounts
Package
Step
8: Take reports of
Registered Articles(both RLs and PLs) and Emo to Postman and BO(if any)
from Postman
Package.Step 9: Take Speed post
article Delivery slip and Speed Post articles to BO(if any) from SpeedNet
Package
Step
10*: Print BO slip
in Sub Accounts
Package
Step
11: Give Emo payment cash to
Postman
11(a)
In Postman
Package Login as SPM
and Isuue Pay Order
11(b)
In Treasury
Package login as
PA(TRR) and give Emo cash to Postman
Step
12#: when
Cash/Cheque/Stamp received from HO Receive it asCash/Cheque/Stamp in Treasury
Package.
Do this Step before
Step 7/11 or after step 07/11 according to your cash needs
Morning Busy hours
will come to an end when Step 12 Completes. There after Counter Busy Hours.
After the Counter Transaction hour is over (mostly before the arrival BO if
attached) transfer the Counter cash to Treasury Package from Point of sale and SB Cash Packages. In Treasury Package receive the transferred Cash from the POS and SB cash
Packages.
Step
13: Check the Submit
Account of Point Of
sale Package and note
down the Balance on Hand figure. This figure must tally with our Physical Cash
in POS cash Box. If Tallies transfer the cash to Treasury Package using Cash entry menu of POS
Package.
step14: Receive the Cash
from POS package in Treasury
Package.
[Note:- It will be a
good practice to view TCB after the Receipt of cash ]
Step15: Enter the Sub
Office(no BO transaction this time) SB receipts and Payments figure in SB Cash
Package
Step16: Note balance on hand
Figure of SB Cash
package by viewing
Submit account
(a)
if it is a +ve figure then the balance on hand must be transferred to Treasury Package(this
means Deposit is more than withdrawal)
(b)
if it is a -ve figure, then the seen amount should be received from Treasury
Package
Acknowledge
the Cash sent by SB
cash Package by Treasury Package if it is +ve
Acknowledge the
Cash sent by Treasury
Package by SB cash Package if it is -ve
Step17: View the Submit Account of both POS and SB Cash Packages and confirmBalance on Hand is Zero. If so view the Treasurer's cash
Book(TCB)in Treasury Package and confirm the Cash Shown
in the Page 2 of TCB tallies with the total Cash of Office.
If tallies get
relaxed everything is fine for now and wait for the BO(if any)/ Postman/ Both
return.
If no BO is attached
continue with Step 18 or Postman arrived
rearlier from Beat followStep26 after Step 17 and continue Step18
Step18*: Post the BO daily
Account details in Sub
Account Package
Step19*: Receive cash (if
any) sent by BO in Treasury Package Under BO remittance
Cash
Step20*: Go to Sub Account Package and Login as SPM and verify the
Cash sent to and received (if any) by BO.
Step21*: Do Remittance
Adjustment by Sub
Account Package Spm.
Do this whenever cash sent to BO/Received from BO/ Both happens after Step
20
Step22*: check Transit and
Advance Table by Using Transit option Of Sub Account
Package
Step23*: Give BO sb
Transactions in SB Cash
Package
Step24*: Do the BO remarks of
Speed Post articles, EMO, Registered Letter, parcel and Money orders
(a) Reg
Letter/parcel, MO, Emo- in Postman
Package
(b) Speed Post & UID articles - in SpeedNet
Package
Step25*: Re book the TRC,
RPLI, VPMO(if VP delivered) and EMO in POS
Package
Step26: Take the returns of
Postman
(a) In Postman Package- Reg Letter/parcel,
MO, Emo
(b) In SpeedNet
Package- SpeedPost &
UID articles
Step27: Return any cash
to Treasury
Package if any Unpaid
Emo/MO or Vp deliverd by Postman
Step
28: Despatch the
Counter booked, Postman returned and BO returned/ Booked registered Letter,
Parcel,MO, Speed Post articles. Use Despatch Package for Reg Letter, Parcel and
MO.
Use SpeedNet Package for Speed Post
articles.
step29: Check The TCB and
Confirm the Physical Cash Tallies with the TCB closing Cash and also note down
the Total Closing
balance of TCB in Treasury
Package
Step30: Print the Submit
Account Report of POS and SB Cash Package. (if
nothing wrong with the BO entries both submit Account Balance on Hand Figure
will be Zero).
Step31: Log in as SPM
in POS and SB Cash Package and verify the
acounts
Step32: Submit the
accounts of Postman and window(if any) in Postman
Package
step33: View Daily Account
in Treasury
Package by log in as
PA/TRR of Treasury
Package.
Check (a) All part
I & II entries are correct
(b) Cash Noticed in
TCB Tallies with Daily Account and Physical cash
(c) Stamp and
Cheque Balance Noted in TCB Tallies with dail account
(d) total balance
agree with TRR statement figure of Daily Account tallies with TCB closing
balance.
Everything
then go forward to take reports
Step34: Log in as PA
in POS Package and do Shift End and take
reports and Log in as SPM and do Shift End
Step35*: Take BO Summary
Report by Log in as PA in Sub Account
Package
Step35: Print Emo paid, Mo
paid list, Reg/Parcel abstract from Postman Package. Speed
abstract From Speednet
Package and Despatch
Abstract from Despatch
Package
step36: Do Shift end
in Speednet
Package and Emo Package by PA and then by SPM in the
Packages and exit packages
Step37: Do Day end in Sub Account Package and Postman Package by SPM and exit
packages
Step38: Do shift end By PA
in Despatch
Package and exit the
package
Step39: Log in Treasury
Package as SPM and enter the document particulars sent along with Daily account
and Do the Day End
Step40: Print Daily Account
using Menu Reports in Treasury Package. also
Print TCB, Satamp Balance register
Step41: Click the floppy
Upload Option under Report menu of Treasurer Package and exit the
Package
step42: Double Click on the
Short Cut to Account MIS to send the DET
Do
these steps and reach home early.
Happy Reading
!!!!!!!
RAMAKRISHNA SA NALGONDA DIVISION , NALGONDA
